How to Write a Winning Project Summary for Your Nonprofit Grant Application

When it comes to securing funding for your nonprofit, the project summary in your grant application can make or break your chances. I’ve spent over a decade in the trenches of grant writing, giving, and nonprofit management, and one thing is clear: a well-crafted project summary can set your application apart from the rest.

In this post, I’ll walk you through the three key elements to include in your project summary to ensure it grabs the attention of funders.

1. Clearly Define the Problem Your Nonprofit is Solving

Funders need to know why your project matters. Start your project summary by clearly defining the problem your nonprofit is addressing. Be specific and provide data if possible. This not only grounds your proposal in reality but also helps the reader understand the urgency and importance of your work.

For example, if your nonprofit focuses on providing after-school programs for underserved youth, you might start with statistics on the lack of such programs in your community and the negative outcomes this gap creates.

Use Impactful Language

When describing the problem, use language that conveys the severity and significance of the issue. This isn't the time to be modest—if there's a serious problem, make sure that comes across.

2. Clearly Articulate Your Solution

Once you’ve established the problem, the next step is to present your solution. Your project summary should outline how your nonprofit plans to address the issue in a clear and concise manner. Be specific about the activities, programs, or interventions you’ll implement and how they directly respond to the problem.

For instance, continuing with the after-school program example, describe the curriculum, the number of students you aim to serve, and the specific outcomes you hope to achieve, such as improved academic performance or reduced juvenile delinquency.

Highlight Your Organization's Unique Approach

If your nonprofit has a unique method or approach, make sure to highlight it. Funders are often looking for innovative solutions that can serve as models for other organizations.

3. Demonstrate the Impact of Your Project

The final piece of the puzzle is to show the impact your project will have. Funders want to know that their money will make a difference. Use your project summary to paint a picture of the positive changes your project will bring about. Include both quantitative and qualitative outcomes to give a complete picture of your project's potential impact.

You might describe how many youth will benefit from your after-school program and how it will improve their academic success, social skills, and overall well-being. If you have past success stories or data, be sure to mention them here as well.

Incorporate Measurable Goals

To strengthen your project summary, include specific, measurable goals. This not only demonstrates your project's potential impact but also shows that you have a clear plan for tracking and evaluating success.

Remember, your project summary is often the first (and sometimes the only) part of your grant application that funders will read. By clearly defining the problem, articulating your solution, and demonstrating the impact, you’ll create a compelling narrative that increases your chances of securing the grant.

As you prepare your grant application, don’t forget to download my free guide, “The Essential Checklist for Grant Proposals,” to make sure you have everything you need to succeed.