How to Budget Equipment Expenses in a Grant Application

Equipment expenses are a significant part of many grant budgets, and getting them right can make or break your application. In this document, I’ll expand on the three main strategies discussed in the video and give you seven additional tips to help you budget equipment expenses accurately and persuasively.

Understanding What Qualifies as Equipment in a Grant Budget

Equipment typically refers to items with a long lifespan that are essential to the success of your project. Unlike supplies, which are consumed during the project, equipment is durable and will be used over the long term. This can include technology, machinery, or specialized tools that will directly impact the project’s outcomes.

Estimating Equipment Costs Accurately

When budgeting for equipment, it’s crucial to gather accurate price quotes and factor in any additional costs, such as shipping, installation, or maintenance. Be transparent about how you arrived at your figures and provide funders with a detailed breakdown of each cost.

Justifying Equipment Expenses

Every piece of equipment in your budget should be tied directly to the project’s goals. Funders need to see that the equipment is necessary for achieving your project outcomes. Clearly explain how each item will contribute to the project’s success and align with the funder’s priorities.

Download the Free Guide on Budgeting Equipment Expenses

For more tips on how to budget equipment expenses for your grant application, sign up below to receive my free guide, “10 Essential Tips for Budgeting Equipment Expenses in a Grant Application.”